The Deed of Gift form is designed to assign legally to The Portuguese Water Dog Club of America (PWDCA), on behalf of the PWDCA Archives, materials which you as a Donor are conveying to the PWDCA Archives to be administered in accordance with its established policies.  The Deed of Gift form constitutes the transfer of title and serves to define the terms of the transfer.

Donation of Gift

The "Description" portion of the form will be completed by a PWDCA Archives representative.  The Description of the donation will describe the material being transferred and date received on site.

Disposition of Materials

In order to make the most effective use of resources, the PWDCA Archives reserves the right to determine the disposition of donated materials.

Terms and Conditions

Although most Donors will have no need to limit access to materials which they are donating, the option of placing reasonable restrictions on access to the materials or a portion of the materials is available to a Donor.  The PWDCA Archivist will be happy to discuss terms of restrictions with a Donor.  Any restrictions on access mutually agreed to will be for a specific period of time and will apply to all researchers.

Copyright Interests

Because assignment of copyright is often complex, the PWDCA Archives Committee is happy to work with the Donor to help clarify questions of copyright control.  Copyright of writings and original creations contained in a donated collection is controlled by the individuals or organizations who created them unless the copyright has been conveyed legally to the Donor or other party.

If you, as Donor, control the copyright in all or some of the materials being donated, please check the first option in this section of the Deed of Gift and explain the extent of your copyright control.

If you, as Donor, do not control copyright in any of the donated material, please check the second option.

If you have any information about the holder of the copyright, please check the third option and supply as much of the requested information as possible.

Copyright Conveyance

The PWDCA Archives encourages Donors to transfer any copyright they may control to The PWDCA Archives whenever possible.  Copyright ownership by the PWDCA Archives facilitates use by researchers and members.  If you wish to do so, please initial the first paragraph in the "Copyright Conveyance" section of the Deed of Gift.

Assignment of copyright may be conditional.  For example, a Donor may wish to stipulate "Copyright retained during my lifetime" or something similar in the "Limitations" space provided on the Deed of Gift.

Change in Provisions

If a Donor feels that any terms in the agreement should be deleted, the Donor is encouraged to discuss the matter with the PWDCA Archivist to verify that the desired change in terms is feasible.

Acknowledgment of Receipt of Gift

This section of the Deed of Gift serves to formally acknowledge the receipt of a donation under the terms mutually agreed to by the PWDCA Archives and the Donor.  The Donor will receive a copy of the Deed of Gift form signed by the PWDCA Archivist.  Donations to the PWDCA are NOT tax-deductible.

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Last Edited:  April 14, 2007